InternSync logoInternSync
The problem

Internship administration is scattered across too many places

Universities, organizations, and supervisors each keep their own version of the truth. Students carry the gaps between them.

Spreadsheets

Placement lists tracked by hand

Paper logbooks

Weekly reports stored offline

Messaging apps

Feedback lost in chat threads

Email chains

Approvals buried in inboxes

Manual attendance

Signatures and unverified logs

Disconnected records

No single internship history

InternSync logoInternSync

InternSync brings student placement, internship applications, attendance, reporting, supervision, evaluation, and administrative monitoring into one connected platform.

  • Placements
  • Applications
  • Attendance
  • Weekly reports
  • Supervision
  • Evaluation
  • Analytics
Platform

Everything an internship programme runs on

A connected feature set covering placement, day-to-day participation, supervision, and administrative oversight.

Student Profiles

Academic details, skills, and experience in one profile that a resume can be generated from.

Internship Opportunities

Organizations publish opportunities that students can discover from inside the platform.

Applications

Students apply and track status while organizations review and respond in one place.

Placement Management

Accepted placements route to university administrators for approval before the internship starts.

GPS Attendance

Attendance is recorded with captured GPS coordinates and verified against the expected internship location.

Weekly Reports

Students submit weekly reports typed in the platform or uploaded as handwritten pages.

OCR Extraction

Handwritten reports are preprocessed and read with OCR, then reviewed and edited by the student.

Supervisor Feedback

Academic and industry supervisors leave comments and feedback directly on submitted reports.

Evaluations

Supervisors evaluate student performance against attendance, reports, and internship progress.

Notifications & Announcements

Administrators publish announcements and stakeholders stay informed on activity that concerns them.

Document Management

Reports, resumes, and internship records are stored as one centralized digital history.

Dashboards

Each role sees a dashboard scoped to the students, interns, or programme they are responsible for.

Analytics

Administrators and organizations track attendance, reporting, and internship progress across their programme.

AI Resume Analysis

Students analyze their resume with AI to understand how it reads against internship expectations.

Skill Gap Analysis

Student skills are compared against internship requirements to surface the gaps that matter.

Internship Recommendations

Students receive internship recommendations based on their profile and skills.

Stakeholders

One platform, five distinct experiences

Each role sees only what belongs to them — with the same underlying internship record connecting everyone.

Students

Students manage their internship from profile to completion, with AI support where it helps them prepare and report.

  • Complete their profile
  • Generate a resume from profile information
  • Discover internship opportunities
  • Apply for internship opportunities
  • Track applications and placement status
  • Compare their skills against internship requirements
  • Receive skill-gap analysis
  • Receive internship recommendations
  • Analyze their resume using AI
  • Record attendance using location verification
  • Submit weekly reports
  • Upload handwritten reports for OCR extraction
  • Review and edit extracted report text
  • Track internship progress
  • Receive supervisor feedback
AI in the workflow

AI that sits inside the internship process, not beside it

Every AI capability in InternSync exists to remove a specific piece of manual internship work.

AI resume analysis

Students analyze the resume generated from their profile before applying.

Skill-gap analysis

Skills are compared against internship requirements to show where the gaps are.

Internship recommendation

Opportunities are surfaced to students based on their profile and skills.

Handwritten report OCR

Handwritten logbook pages become editable, structured weekly reports.

From a handwritten page to a reviewed report

  1. 1Upload

    Student uploads a handwritten weekly report

  2. 2Preprocessing

    Image preprocessing with OpenCV

  3. 3OCR

    Text extraction with PaddleOCR

  4. 4AI processing

    Extracted text is processed into a structured report

  5. 5Student review

    Student reviews, edits, and confirms the content

  6. 6Digital record

    Report joins the student's internship record

  7. 7Supervisor review

    Supervisor reviews the submitted report

Placement workflow

From application to an approved placement

Organizations select their interns and the university keeps final approval, with each step recorded.

  1. 01

    Discovers an internship opportunity

    Student

  2. 02

    Applies to the opportunity

    Student

  3. 03

    Reviews the application

    Organization

  4. 04

    Accepts or rejects the applicant

    Organization

  5. 05

    Accepted placement is sent to university administration

    Platform

  6. 06

    Administrator approves the placement

    University

  7. 07

    Begins the internship

    Student

Attendance & reports

Verified attendance and reports students actually own

Location-verified attendance

The student records attendance while the platform captures GPS coordinates. The system verifies the location against the expected internship location and automatically records verified attendance.

Coordinates captured · matched to placement location · attendance recorded

Weekly reports, typed or handwritten

Students submit weekly internship reports typed directly into the platform or uploaded as handwritten pages processed with OCR. Extracted content can be reviewed and edited before final submission.

Student journey

How it comes together for one student

Following Amina, a fictional student, from onboarding to a completed internship record.

  1. Onboarded by the university

    Amina's department uploads her cohort, and her InternSync account is created with her student record.

  2. Completes her profile

    She fills in her academic details, skills, and experience.

  3. Generates her resume

    A resume is generated from her profile, and AI analysis shows how it reads.

  4. Discovers opportunities

    She browses published internships and receives recommendations matched to her profile.

  5. Checks her skill gaps

    Her skills are compared against the requirements of the roles she is interested in.

  6. Applies

    She submits applications and tracks their status from her dashboard.

  7. Organization reviews

    The organization reviews her application and accepts her.

  8. University approves the placement

    Her administrator approves the placement, and her internship officially begins.

  9. Records attendance

    Each day she checks in and the platform verifies her location against the placement site.

  10. Submits weekly reports

    She types some reports and photographs her handwritten logbook for others, confirming the extracted text.

  11. Supervisors review progress

    Her academic and industry supervisors read her reports and leave feedback.

  12. Internship completed

    With her attendance and reports complete, she is evaluated and her internship record is finalised.

Security

Access controlled by role, from the first login

JWT authentication

Sessions are authenticated with signed JSON Web Tokens.

Role-based access control

Permissions are enforced by role across every part of the platform.

Email verification

Accounts are verified by email before they become active.

Access scoped to your role

Students, administrators, supervisors, and organizations only reach the records their role covers.